The ongoing digitization of organizations has an impact on every aspect of our daily lives as well as how businesses operate. Data is one of a company’s most valuable assets, and data protection is potentially more important than almost anything else for the company in question. And the big question is How do we bulk backup Office 365 mailboxes in a single go? So it totally depends on users to users choice which method they prefer. For third-party solutions, users can go with a trustworthy PCVITA office 365 backup tool.
Microsoft 365, as one of the most popular SaaS solutions on the market, provides businesses with a wide range of cloud-based services, including mailboxes, video conferences, file sharing, and more. Despite its technical strengths, however, the aforementioned problem of enterprise-grade data backup and recovery still exists within this platform.
Challenges with Microsoft 365 and Data
Microsoft 365, as versatile as it is, lacks a dedicated backup and recovery solution. And because of this difference. M365 is typically unable to fully protect your data from some of the more enterprise-related threats, such as:
- Your retention policy’s requirements
- Threats to internal security
- Threats from the outside
- Concerns about compliance
- API enslavement
- Erroneous data deletion
In general, in this context, the issue of poorly defined data protection strategies is remarkably common. The main problem is that many people misunderstand Microsoft’s exact responsibilities as a software provider, or even confuse the Service Level Agreement with a data backup strategy, resulting in a high risk of critical data loss.
The Responsibilities of Microsoft 365
This is an important point to address because many businesses not only expect Microsoft to protect all of their data in the M365 service but also believe it is Microsoft’s responsibility to do so. In reality, the distinction between Microsoft’s responsibilities and those of the end-user is quite clear and concise.
In general, Microsoft’s primary responsibility in the context of your cloud data is to ensure continuous uptime and high availability. Microsoft takes this point very seriously. As evidenced by the fact that your data is stored in multiple geographically related data centers near you. As a result, they achieve a high level of availability, ensuring that your data remains accessible even if one of the data centers is hit by a natural or man-made disaster.
When it comes to your data, Microsoft also acts as a data processor, which includes regulatory controls, industry compliance certifications, data privacy, and so on. Their security responsibilities are strictly physical, and they include app-level security, logical security, and a variety of controls for regular employees and administrators.
With that in mind, it’s also worth noting that Microsoft 365’s built-in data replication capabilities are fairly basic and, by their very nature, severely limited – the Recycle Bin is one of them, and Geo-redundancy is another. While you can work with just this set of tools to address some of your data-related concerns. It’s best suited to small businesses – when you don’t have the funds to invest in a more comprehensive data protection solution that’s easier to manage and use.
The Following are the Main Reasons for having Dedicated Backup Office 365 Mailboxes.
Surprisingly, not having a third-party backup system for your M365 data causes a slew of problems, ranging from security concerns to deployment conflicts. The following are the most compelling reasons to invest in an M365 backup system:
Internal and external security threats: Threats from both inside and outside the company. While the problem of external security issues persists today in the form of various ransomware, malware, and other threats, the issue of internal threats should not be overlooked. Internal threats originate from within the organization, whether from a disgruntled employee (or ex-employee), an unintentional leak or deletion, or simple permission mismanagement.
Problems with the law and/or compliance. Everyone tries to avoid legal action, but when it does occur. It can cause significant problems and costs for the company in question. When you have enterprise-grade third-party backups with versioning support ready and at hand. Even a simple need like retrieving specific files that were previously deleted is much easier to resolve.
Hybrid Deployment: Surprisingly, M365 adoption is also included on this list of topics. The adoption of a cloud system necessitates some sort of transitional period in order for the company’s data to transfer from offline storage to cloud storage. Some businesses even keep a portion of their data on hand for added flexibility. And the only way to properly operate such a system is to have a dedicated backup Office 365 mailboxes solution that treats all data equally.
This leads us to the issue of selecting the best backup solution for your business.
What Features should you look for in a Third-party Backup Solution?
Fortunately, the backup Office 365 mailboxes solution market is vast and diverse. So you should be able to find one that works best for your specific situation. However, any M365 backup solution should have a list of features to be at its best. And we strongly advise decision-makers to be aware of these factors before selecting a solution.
There is a lot of security. Having a backup solution that designs to be robust against ransomware, malware. And internal misuse would significantly improve your company’s overall security.
Scalability. Another important feature is the ability to scale up and down to meet the needs of the business and the market.
Integration with Microsoft 365 for Backups. The backup solution should be able to integrate with all other IT environments within the organization, not just M365. This should include integration with upcoming or potential new technologies in the IT infrastructure of the organization. Such as new types of virtual machines or containers.
Additional characteristics. Even though backup Office 365 mailboxes solutions can provide a wide range of features, some stand out above the rest, such as incremental backup, granular recovery, automation, and policy-based retention.
Flexibility. Aside from the scalability requirements mentioned previously. The backup solution should allow an organization to choose which cloud or clouds it prefers. The same goes for various on-premise storage types and locations. No organization should allow itself to limit its future decisions.
Conclusion
More Cloud Backup Options, More Peace of Mind Employee education, prevention, and a solid backup. And recovery solutions for cloud applications are the best safeguards. Third-party cloud backup applications will provide set-and-forget solutions for keeping your SaaS data safe in the event of a disaster.
